Privacy Policy

At Wurriversal Records, protecting your personal data is of the utmost importance to us. We are committed to providing you with clear and transparent information about the personal data we collect and how we handle it. We take every measure to ensure your privacy and handle personal data with the utmost care, adhering to applicable laws and regulations such as the General Data Protection Regulation (GDPR).

Our commitment to protecting your privacy means that we:

• Process personal data only for the purposes for which it was provided, with these purposes and types of personal data outlined in this privacy statement.
• Limit the processing of your personal data to only what is necessary for the purposes for which it is processed.
• Seek your explicit permission when we require it for the processing of your personal data.
• Have implemented appropriate technical and organizational measures to ensure the security of your personal data.
• Do not disclose personal data to third parties unless it is necessary to fulfill the purposes for which it was provided.
• Are aware of your rights with respect to your personal data and respect these rights.

Wurriversal Records is responsible for processing your personal data. If you have any questions regarding our privacy statement or wish to contact us for any reason, please use the contact information provided below.

To whom does this privacy statement apply? This privacy statement applies to all current and former contacts, participants in activities, persons who have expressed or shown interest in our activities, services or products, customers and prospects, suppliers, (potential) trainees, and volunteers.

Why do we process personal data? Wurriversal Records processes personal data for the following purposes and legal grounds:

• To allow you to participate in our activities or use our services (performance of agreement);
• To keep you informed of our activities, primarily through newsletters and invitations (legitimate interest);
• To communicate with you about our activities or services, and to inform you of other similar activities or services (performance of agreement);
• To report to funding authorities (legal obligation);
• Other specific purposes for which we may request separate consent.

To achieve the above purposes, we may request, store, collect and process personal data, including but not limited to:

• Personal identity data such as your surname, first name, address, telephone number, email address, and links to your online profiles (social media) and/or website;
• Personal characteristics such as your date of birth, place of birth, nationality, and gender;
• National registry number;
• Education or training;
• Financial details, including your account number;
• Visual materials such as photos, videos, and recordings.

You provide this data to us through registration forms, completion and contact forms on our websites, personal contact, email or telephone, among other methods. If you provide us with data from third parties, you must confirm that you have permission to do so.

We use the data collected solely for the purposes for which we obtained it.

Transfer of data to third-party processors We may transfer the data you provide to us to third-party processors if necessary to fulfill the purposes outlined above. For instance, we use external service providers for:

• Registration forms (specifically Typeform.com);
• Grouping and storing data (specifically Google Drive);
• Creating and sending newsletters and invitations (specifically Campaign Monitor);
• Insurance for participants and volunteers (specifically KBC Insurance);
• Managing our internet environment (web hosting);
• Maintaining our IT infrastructure (IT network, servers, etc.);
• Social secretariat (SDWorx);
• Accounting (WinBooks);
• Helpdesk (Helpscout);
• CRM (Teamleader).

We never disclose personal data to third-party processors with whom we have not entered into a processing agreement, or who are not in compliance with the General Data Protection Regulation. With these processors, we make necessary agreements to ensure